![]() Hive is the world’s first democratically built productivity platform. By encouraging regular prioritization, the Eisenhower matrix helps you save precious resources–especially when you repeat the exercise over the course of a quarter or a year. The framework can also help you become a better delegator, as it will encourage you to ditch tasks that are not urgent nor important altogether or to delegate some of the ones that still need to get done. You want to be proactive, not reactive, so noticing and blocking off time for important tasks that are not crises is key. If most of your tasks fall into the “urgent” category, it could be a sign that you’re stuck putting out fires all the time at the expense of other important duties. The Eisenhower matrix also allows you to assess how you tend to spend your time. Avoid the trap of putting out fires all the time This focus translates into bigger impact and results. ![]() Refining your priorities and dropping some deliverables from your to-do list means that you have more energy to channel towards your top priorities. The Eisenhower matrix is a simple, visual way to revisit your priorities on a regular basis and identify where you’re spending efforts on activities that don’t move the needle towards your bigger goals. ![]() Work for the sake of work is a productivity killer. Here are some of the benefits of using the Eisenhower matrix. “Who can define for us with accuracy the difference between the long and short term! Especially whenever our affairs seem to be in crisis, we are almost compelled to give our first attention to the urgent present rather than to the important future,” once said Eisenhower himself. The matrix targets those notorious issues in a fun and easy form,” he adds. Often, we procrastinate because we feel overwhelmed, or get swamped by insignificant work and miss out on strategic improvements. “The matrix works so well for many people because it gives a visual overview of and a simple structure to what needs to be done. Not urgent & not importantĭitch it: Feel free to remove this from your to-do list and don’t waste anyone else’s time with it. Not urgent & importantĭelegate it: This still needs to get done, but it doesn’t have to get done by you. Urgent & not importantĪddress it soon: Schedule a time when you will tackle this action item–it’s too easy to procrastinate on it otherwise. Author Stephen Covey used his decision-making insights and repackaged them into a matrix in his famous book, “The 7 Habits of Highly Effective People.” What to do with each type of task Urgent & importantĭo it ASAP: Urgent tasks that are left unattended have consequences, so this will need your immediate attention. The framework was inspired by former U.S. As for non-urgent and non-important, these need to be either delegated or dropped altogether,” says Udodov. Naturally, urgent and important tasks have to be dealt with immediately. “The matrix suggests dividing all tasks into four categories based on their urgency and importance. Important and timely tasks are obviously top priority, and anything not important and not urgent needs to be questioned. You do need to fix the issue ASAP, but that will take time away from working on projects to meet your monthly targets. Say, for example, that a section of your website is down. A task may be timely but not important to the goals of a team. Urgent versus not-urgent tasks, and important versus not important tasks. The Eisenhower matrix is divided into four quadrants: two rows and two columns. It is so easy to use, and it provides immense clarity to your to-dos and workload,” says Jacob Udodov, founder and CEO of Bordio, a project and task-management platform. “The Eisenhower matrix is perhaps one of the best project and time-management tools out there. Enter the Eisenhower matrix, a very simple task-prioritization tool that can revolutionize your project management efforts. It’s a human tendency: Even with good intentions, if you don’t actively and intentionally prioritize, it’s easy to lose sight of the bigger picture. Focusing on the wrong things at work can happen to the best of us.
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